Dated: November 10, 2020

Your privacy is important to the North American Energy Standards Board (“NAESB”). The NAESB Privacy Policy (Policy) describes how NAESB collects and processes the personal information that you directly submit to NAESB, that we collect from you through the NAESB website, www.naesb.org, and, that we collect from our service providers. This Policy also describes the choices available to you regarding our use of your personal information and how you can access and update this information.

Types of Information NAESB May Collect about You and How the Information is Collected

The information NAESB collects from you depends upon how you choose to interact with NAESB and the NAESB website. You may provide NAESB with your name, company, title, telephone number, billing and delivery addresses, and email address, along with other identifying information, by filling in forms, surveys, through the use of the NAESB subscription service, or through correspondence with us by post, phone, fax, email, webinar, listserv, chat, or social media. The information may also include your preferences in receiving direct-marketing from NAESB and your communication preferences. Additionally, contract information may be collected, as well as transaction data from providers of payment and fraud prevention services; identity, and contact data from data partners; and data from any third parties who are permitted by law or have your permission to share your information.

If you elect to participate in the NAESB Mail subscription service, you will receive targeted e-mail messages from NAESB about relevant events, including conference-call information, as well as important documents. If you elect to print any form from the NAESB website and fax or mail it to NAESB, any personal information collected will be treated in the same manner and receive the same protections as set forth in this Policy.

As is true of most websites, the NAESB website utilizes automated technologies such as: cookies, tags and scripts. Cookies must be enabled in order to complete the NAESB e-mail registration. NAESB may automatically collect data about your computer equipment, browsing, and patterns. This includes information such as an internet protocol (IP) address, your login data, referring/exit pages, clickstream data, internet service provider, browser type and version, time zone setting and location, browser plug-in type and version, operating system, platform, and other technology on the devices you use to access the NAESB website. Tags may be used by a privacy certification partner. These technologies are used in analyzing trends, administering the site, tracking users’ movements around the site and to gather demographic information about our user base as a whole. We may receive reports based on the use of these technologies by these companies on an individual as well as aggregated basis. We do not link this automatically collected data to other information we collect about you.

How Your Data is Used

The information, including personal information, that you provide, or that NAESB collects, is used to provide you with convenient access to our products and services and allows NAESB to keep you posted on the latest product announcements, updates, news, and events. Additionally, NAESB may provide you with notices about your membership account, including expiration and renewal notices. NAESB may process your information because you have given permission to do so, because NAESB has a legitimate interest in collecting the data, and, in most cases, to perform a contract with you, along with any other purposes for which you consent. The collection of the information enables NAESB to address technical issues and may be utilized to comply with the law. NAESB may employ third party companies, and contractors to provide service on its behalf, perform service-related services, or assist in analyzing how our service is used. These third parties have access to your personal information only to perform these tasks on our behalf and are obligated not to disclose or use it for any other purpose. We display personal testimonials of satisfied customers on our site in addition to other endorsements. With your consent we may post your testimonial along with your name. We will also list you in our publicly accessible member directory. If you wish to update or delete your testimonial, or remove your information from our directory, please contact us at 713-356-0060.

NAESB Does Not Sell Your Information

NAESB does not sell nor share personal information about individual members (such as name, address, and email address) to third parties. NAESB does not sell or rent lists of members or use information about individual members outside the scope for NAESB. NAESB reserves the right to disclose aggregated information regarding its members. NAESB will only keep your personal information for as long as necessary to fulfill the legitimate interests or business requirements it was collected for and to satisfy any legal, accounting, contractual, or reporting requirements.

Though we make every effort to preserve user privacy, we may need to disclose personal information when required by law wherein we have a good-faith belief that disclosure is necessary to protect our rights or property, protect your safety or the safety of others and investigate fraud, or respond to a government request. This includes exchanging information with other companies and organizations for the purposes of fraud protection and credit risk reduction. The NAESB website is operated from within the United States, and by submitting your personal information to NAESB, either through our website or by other means, you agree to the collection, usage, and storage of your personal information in the United States.

Information Retention

NAESB will retain your information, including personal information, for as long as your account is active or as needed to provide you services. Please contact us at 713-356-0060 if you wish to cancel your account or request that we no longer use your information to provide you services. We will retain and use your information as necessary to comply with our legal obligations, resolve disputes, and enforce our agreements. If a user's personal information changes (such as phone, email or postal address), if a user wants to manage his/her subscriptions by adding or removing a specific mailing list, or if a user no longer desires our service, we provide a way to correct, update or delete/deactivate users' personal information, this can be done at the NAESB Mail Account Management page, by emailing naesb@naesb.org, or by calling the NAESB office at 713-356-0060.

GDPR Rights

If you are an individual protected by the General Data Protection Regulation (GDPR), you may have certain rights as a data subject, including the rights to have access to your personal information and to ask us to rectify, erase, and restrict use of, your personal information. You may also have rights to object to your personal information being used, to ask for the transfer of personal information you have made available to us and to withdraw the use of your personal information. You may have the following legal rights listed below:

• Right of Access: The right to make a written request for details of your personal information and a copy of that personal information.
• Right to Rectification: The right to have inaccurate information about you corrected or removed.
• Right to Erasure: The right to have personal information erased.
• Right to Restriction of Processing: The right to request that your personal information is only used for restricted purposes.
• Right to Opt Out of Marketing: The right to unsubscribe or manage your marketing preferences.
• Right to Data Portability: The right to ask for the personal information you have made available to us to be transferred to you or a third party in machine-readable format.
• Right to Object: The right to withdraw consent or object to processing when processing is based upon consent or legitimate interest as the lawful basis, with some exceptions.
• Right to Report to a Data Protection Authority about Our Collection and Use of Your Personal Information: The right to report any concern you have regarding a Controller’s use of your Personal Information to a data protection authority. Independent public authorities that supervise, through investigative and corrective powers, the application of the data protection law. For more information on how to report to a data protection authority, contact your local data protection authority.
• Right to Withdraw Consent: The right to withdraw any consent you have previously given us to handle your personal information. These rights are not absolute and they do not always apply in all cases.

If you should encounter any problems or need further information, please call (713) 356-0060.
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